Addenda

• Add Content to Addenda
• Addenda Display
• View Addenda

Addenda is used to display any changes that have occurred within a catalog since the Start Date. They may include the following types of changes:

New

This includes any new courses, programs, etc. that have never published before in the selected catalog, and were created by using the +New Course, +New Program, etc option. 

For example, if you have a catalog with a Start Date of 1/1/22, and you have a course that has never been offered before that becomes active in the Summer term with a Catalog Activation Date of 7/1/22, then this course would show with Addenda to indicate that it was added to the catalog after the start date.

Updated

This includes any previously published courses, programs, etc. that have had any of the fields visible on catalog modified in anyway since publication, including revisions.

For example, if you have a catalog with a Start Date of 1/1/23, and you have a program or course that was already active and displaying in the catalog, and you edit/revise the item - then the catalog will reflect the changes to the program with Addenda. 

Add Content to Addenda

Changes to your catalog content will be displayed with the Addenda so long as the modification occurs between the Start and End Date of the selected catalog.

There are two ways to specify when the modification should take place, and which method is used will vary based on your individual catalog settings.

Catalog Activation Date

The Catalog Activation Date is the recommended way to control when your items will appear in your catalog. Adding this field to your forms allows you to specify the exact date that an item should appear giving you the most control of your content. 

The Catalog Activation Date is not the same as the Start Date/Start Term/Effective Term of an item. The primary difference is that Catalog Activation Date is used to indicate exactly when an item shows in the catalog, and the Start Date/Start Term/Effective Term is used in CM to indicate when an item is actually active. 

You may choose to use a Catalog Activation Date that happens prior to the actual start of an item's effective term so that you can display it early for students to review.

• Example 1:
  • A catalog has a Start Date of 1/1/22 and an End Date of 12/31/22. A course has an Effective Term of Winter 2022 - Spring 2022, and a Catalog Activation Date of 1/1/22. This course will display in the catalog the same day the catalog becomes active (1/1/22) with no addenda. 
  • The new version of the same course is effective Summer 2022-Fall 2022. If it has a Catalog Activation Date of 7/1/22, then on this date it will replace the previous version with addenda to indicate that updates have been made. 

• Example 2:
  • A catalog has a Start Date of 7/1/22 and an End Date of 12/31/22. A course has an Effective Term of Winter 2022 - Spring 2022, and a Catalog Activation Date of 1/1/22. This course will not display in the catalog, because the end date for this course happens before the catalog becomes active.
  • The new version of the same course is effective Summer 2022-Fall 2022. It has a Catalog Activation Date of 6/1/22, which occurs before the start date of the catalog. This allows the second version to appear in this catalog, without addenda.

• Example 3:
  • A catalog has a Start Date of 1/1/22 and an End Date of 12/31/22. A course has an Effective Term of Summer 2022 - Indefinite, and a Catalog Activation Date of 1/1/22. This course will display the same day the catalog becomes active, even though the effective term does not start until the Summer. This allows you to display the course prior to the effective term, in the event you need to allow students to review the upcoming courses.

Item Start Date

The Start Date/Start Term/Effective Date (a field that uses the dateStart API key) is used to note the version of an item within CM. This refers to the version in the upper corner - and it is a required field. Although this can be used to determine when an item appears in Catalog, it is strongly suggested to use the Catalog Activation Date instead as it offers more precise control over when an item is available.

• Example 1: 
  • A course has a start term of Winter 2022-Fall 2022, and the selected catalog has a Start Date of 01/01/2022 and an End Date of 12/31/2022. As the term specified falls between the Start and End date of the specified catalog, this item would display within the catalog.

• Example 2:
  • A course has a start term of Summer 2022-Fall 2022, and the selected catalog has a Start Date of 01/01/2022 and an End Date of 12/31/2022. As the term specified falls between the Start and End date of the specified catalog, this item would display within the catalog when the catalog becomes active. 

Addenda Display

When viewing Addenda content within the catalog, the changes will display with both the new content and the previous content displaying. Only the content that has been revised will display, as opposed to the full item. 

When viewing catalog content that will also appear within the Addenda, a section will appear at the bottom of the specific content item indicating that changes have occurred since the catalog publication, and provide the addenda changes for review.

View Addenda

Note: The navigation that displays within the catalog is configurable, which allows for an institution to choose whether or not they display the Addenda.

• Select Addenda from the navigation menu.
• The Addenda will be displayed by title, showing the type of change to the right. (Removed, New, Updated, etc).

• The Filter by Type drop down menu may be used to change the display of the results based on the type of change.