Question about proposal term dates

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    Katie Jensen-Ord

    For courses, we have maybe 5-10% tops. These cases may be when we have to retroactively approve a course before the program launch date. We're hoping that we'll have a better retroactive date approval process with our current setup.  For programs, we would have a similarly low number, and we would make those adjustments to effective date/term during our review process. (Such as, you want Fall 2021, no way buddy!)

     

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    Kate McGee

    Thanks for sharing this, Katie.

    Curious if checking the effective date/term is also a part of our other registrar team's step in workflow?

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    Mike O'Connor (SNHU)

    At SNHU we use effective dates since we have so many overlapping term structures. For curriculum (courses, programs, and concentrations), the curriculum team at SNHU said:

    "I would say at least ¼ to 1/3 of curriculum proposals have a date change either because they chose a date we could not meet, they changed their minds (pushed things back), or we needed to align it with catalog publication because of impacts to other items."

    And yes, we have a few different points within the workflow where dates are reviewed by the Registrar's Office alongside many other QA checks. Two during the committee phase and two at the end of the workflow when SIS processing takes place. Other approvers may review these dates as well throughout the governance process.

    Best,

    Mike O'Connor

    Southern New Hampshire University

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    Kate McGee

    Ah, thanks for sharing this, Mike. I wondered if the number of proposals adjusted could be as high as what your curriculum team reported.

    Would any of our other institutions report as high of a number of proposals requiring the effective dates to change?

    A fascinating insight we've gathered as we've been interviewing end-users is that some users think about version vs. revision in relation to which catalog the proposal should appear, i.e., current or next. It's not wildly different than what I had expected, in context of the effective term, but an interesting nuance all the same.

    All this is to say, we wonder if we can make it easier for them to know which term to pick, or should we expect it to be tricky for the end-user and to instead rely on the governance process to QA? I'd love to hear anyone's thoughts/feedback/past experiences.

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